Events Coordinator

Roles & Responsibilities

Working hours: 10am to 6pm (Monday to Friday)

Working location: Woods Square

Key Responsibilities:

Develop, plan, and execute a variety of events, including corporate meetings, conferences, trade shows, and social gatherings
Create and manage event budgets, ensuring all expenses are tracked and remain within the allocated budget
Source, negotiate, and coordinate with vendors and suppliers, including catering, venues, audiovisual equipment, and transportation
Oversee all logistical aspects of events, including site selection, setup, registration, and breakdown
Collaborate with marketing teams to promote events through various channels, including social media, email, and traditional advertising
Manage event operations on the day of the event, ensuring everything runs smoothly and addressing any issues that arise promptly
Act as the primary point of contact for clients, understanding their needs and expectations while providing exceptional customer service
Conduct post-event evaluations to assess the success of the event, gather feedback, and implement improvements for future events
Create and maintain detailed timelines and schedules to ensure all event components are executed efficiently and on time
Work closely with cross-functional teams, including marketing, sales, and logistics, to ensure alignment and successful event execution

Requirements:

Minimum Diploma and above
Strong organizational and multitasking abilities to handle multiple events simultaneously
Excellent communication and interpersonal skills for dealing with clients, and team members
Ability to work well under pressure and handle last-minute changes or challenges