Accounts and Office Administrator

Key roles and responsibilities
1. Oversee the day-to-day functioning of the office and maintain the smooth running of the administrative processes.
2. Provide secretarial and administrative support to staff and management, including the handling of correspondence, preparing
documents, logistics and overseas travel.
3. Manage communication channels, such as phone calls and emails. Maintain inquires log as required.
4. Collect, sort and distribute incoming mails, correspondences, packages and other incoming materials.
5. Maintain record filing systems and ensure the proper retention, archive and disposal of records.
6. Oversee office supplies to ensure resources are available when needed.
7. Manage and maintain company facilities including coordinate with building management for office maintenance and repairs, vendor
contracts, office functions and layout.
8. Schedule and track meetings and appointments schedule, meeting rooms’ scheduling, greet and direct visitors.
9. Assist in preparing and maintaining full set of monthly accounts including supporting schedules required
10. Process receipts and payments
11. Prepare and maintain monthly bank reconciliations and statement of accounts
12. Assist in the preparation of financial statements
13. Maintain proper filing and documentation
14. Any other ad hoc tasks as assigned