Management Assistant

Roles & Responsibilities

Working hours: 10am to 6pm (Monday to Friday)

Working location: Woods Square

Key Responsibilities:

Provide comprehensive administrative assistance to senior management, including managing calendars, scheduling meetings, and organizing travel arrangements
Prepare, format, and file important documents such as reports, memos, presentations, and correspondence, ensuring confidentiality and accuracy
Organize and coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items to ensure smooth operations
Act as a liaison between management and employees, clients, and stakeholders, handling communications efficiently and professionally
Support ongoing projects by tracking timelines, coordinating resources, and ensuring deadlines are met, while assisting in preparing project-related reports
Maintain accurate records and databases, performing data entry tasks and updating information as needed for easy retrieval and reporting
Assist in planning and organizing company events, meetings, and conferences, managing logistics, vendors, and accommodations
Support the preparation and tracking of budgets, invoices, expense reports, and other financial documents, ensuring accuracy and compliance
Conduct research and provide information to assist management in decision-making processes, including gathering relevant data and preparing summaries
Oversee office supplies, facilities, and equipment maintenance to ensure a well-functioning workplace environment

Requirements:

Minimum Diploma and above
Strong organizational abilities with attention to detail, capable of managing calendars, meetings, and deadlines efficiently
Excellent written and verbal communication skills, with the ability to interact professionally with staff, clients, and stakeholders
Proactive and self-motivated with a positive attitude towards personal and professional growth